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EXCEL ACCESSIBILITY SCREEN READER SOFTWARE
Let’s start with Microsoft Word, which is probably the most-used word processor software in the world right now. If you use Microsoft Office products, there is an Accessibility Checker built right into Word, Excel, and PowerPoint, which you may have seen in passing but you really ought to know. And I’m here to remind you. We create slides with wonderful typeface choices, clear text, minimal animations, good colour choices, and so on, but what happens when we need to share those documents with other people?
EXCEL ACCESSIBILITY SCREEN READER CODE
This tool allows you to cut and paste data from Excel, add captions and summary text then have it converted to HTML.Įven if you don't know much about HTML, you can cut and paste this code into the HTML view of any online blog, content manager or an HTML editor such as Sites at Penn State.Last year I wrote a series of posts about accessibility as it relates to presentations, and one aspect which I didn’t cover is within the documents themselves. If you need to export Excel data to accessible HTML tables, then you may want to use the College of Agricultural Sciences Convert Excel tables to HTML. The Microsoft Accessibility Checker report can be used to find common errors like missing image alternate text, merged cells and other issues in an Excel document. Enter information in the Description field. In most versions of Excel, you can enter alternate text by right clicking an image and selecting Edit Alt Text. Visit Microsoft website for more information about creating accessible links. Include the URL in the Address field and select OK. Include language in your document that conveys relevant information about the destination of the link, highlight that text and right click and select Hyperlink. Use the formatting options in line charts to create different types of dotted lines to facilitate legibility for color blind users.Īvoid using the yellow and bright teal lines use formatting options to change it to a darker color.Įnsure that charts are legible are grayscale (black and white).Īdd a text key for bar charts or change the default colors to a color safe palette.Īdding meaningful hyperlinks in Excel is simple. The range for this region will be A1.F5.Īdd Alternate Text for any inserted chart, object or image used in Excel. CellsĬells A2-F2 contain column headers Name and HW#1-HW#5Ĭells A3-A5 contain row headers for student names (Picard, J thorugh Troi, D.) To clarify the explanations, this sample mock spreadsheet table will be used as a reference. This allows a person using a screen reader to understand the structure of a table more clearly.
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Using the Names feature, it is possible to name a range of cells in such a way that header cells are spoken along with the value of the cell.
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Make names of sheets meaningful and unique.Įach sheet should follow the recommendations in the section above. This allows users on a screen reader more easily navigate to different sets of data. If a spreadsheet includes multiple sets of data, they should ideally be split into separate sheets.Put some text into cell A1.Preferably this should be the title of the data set, but if that is not possible, it should information about the structure and location of data, even even if the color is set to white.Īdd an "End of Table" message in the row after the last row of a data table row. Use white text to include headers that might be distracting to sighted users.Ī table can also be marked as a named region to enable column and row headers to be read out optimally in screen readers. Make sure all data rows and columns are labeled as in a data table.
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This title can be in the row above the first row, preferably in cell A1. Include a title before any set of data in a spreadsheet. It is generally better to use other formatting tools such as adjusting column width or height. General RecommendationsĪvoid merging cells.This can cause a screen reader user to not know how cells relate to rows and columns.Īvoid using blank cells for formatting purposes. The text within Excel can be read by assistive technologies such as screen readers and Braille devices. Microsoft Excel is a commonly-used application among individuals with a variety of disabilities, and is reasonably accessible. Creating Accessible Documents in Microsoft Excel